Planning an Event

Are you planning an event in the Shire of Denmark?

Many events take place locally each year, including community-based festivals, markets, concerts, parades, sporting events and more.

To ensure events are safe and compliant with legislation, approval from the Shire of Denmark is required. Below are details about the various events approval applications, but we recommend event organisers first contact the Shire of Denmark Community Services Administration Officer to discuss the approval requirements.

Fees may apply.

Before You Get Started: Guides and Policies

Information, including guidelines and policies, is available to help you get your event off the ground.

Please check the below documents and links before getting started on your event application.

Documents for Events
Documents
Shire of Denmark Policy: Sustainable Events (2018)
Guidelines for Concerts, Events and Organised Gatherings (Department of Health 2022)
Introduction to Risk Management for Event Holders (Tourism WA 2020)
Traffic Management for Events Code of Practice (Main Roads WA 2021)
Event Application Guide (Parks and Leisure WA 2019)
Community Event Risk Management Checklist (Local Community Insurance Services)
Guide to Inclusive and Accessible Events (2023)

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Event Application

Shire of Denmark parks, reserves and beaches can be reserved for small corporate and community functions, weddings, promotions, performances and sporting events. To book a park or beach, an application will need to be submitted to the Shire.

Gatherings not selling any items with an expected attendance of fewer than 50 people with low risk and no intention to bring significant infrastructure or use electricity, do not require a formal booking. However, it is advisable to contact the Shire to ensure your preferred public space is available.

We recommend that you contact us at least 60 days before the event date however, alternative arrangements may be made for certain unforeseen or unavoidable circumstances. Traffic Management Plans (if needed) must be submitted to the Shire and local Police at least 4 weeks prior to the event.

Large events may need Council endorsement and significant consultation before approval.

If you're thinking about hosting an event at a private venue that is not approved to conduct the type of event you want to hold, you will need to complete and submit an event application.

For planning purposes, large scale events such as corporate and community events, concerts, performances and sporting events that have an expected attendance of over 500 people, a longer lead time for the approval process is required.

How to Apply

Before lodging an application, review the relevant documents.

Event Application Process: Step by Step

Step 1: Event organiser contacts the Shire to see if an approval is required
Step 2: Event organiser completes the application form and submits
Step 3: Shire staff check the application and confirms the booking
Step 4: The event application form is distributed to internal departments at the Shire to check against regulations and local laws
Step 5: Event organiser receives the approval and must address any conditions stipulated in the approval

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Community Group Support

Support is available to assist community groups with funding and more.

Please visit our Community Group Support or Community Grants Programs pages for more information.

Fees and Charges

Event Applications are subject to administration fees.

2024/25 Fees:

Charitable and community organisations and groups – NO CHARGE
Government authorities and commercial organisations/events - $183 (inc GST)
Activities needing a permit (property local law section 3.13) - $27 (inc GST)

Contact

Our Community Services Administration Officer can be reached at (08) 9848 0336 or enquiries@denmark.wa.gov.au.